EXECUTIVE, PROCUREMENT

Job Description

REQUIREMENTS:
•    Bachelor's Degree in Civil Engineering, Quantity Surveying, or related discipline.
•    Minimum 2 years of relevant experience in procurement or a similar role.
•    Knowledge of quantity surveying, contract management, tendering process, and Bill of Quantities preparation.
•    Ability to interpret pricing data, analyze procurement metrics, and evaluate market trends.
•    Experience with digital procurement platforms or tendering software (e.g., SAP, Oracle, Ariba) is an added advantage.
•    Good communication skills in both English and Bahasa Melayu (written and verbal). 
•    Good interpersonal skills, with the ability to liaise effectively across different levels of stakeholders.
•    Proficient in Microsoft Office Suites; Word, Excel, and PowerPoint. 

KEY RESPONSIBILITIES:    

The roles are to support the various responsibilities of the Procurement & Contract Department including:

•    Manage the complete tendering cycle including registration, invitation, clarification, evaluation, negotiation, contracting and award.
•    Track and report tendering requisitions using Financial Year (FY) serial numbering system.
•    Verify Bills of Quantities (BQ) and conduct price evaluations for accuracy and fairness.
•    Issue Work Orders, Letters of Acceptance, and Purchase Orders for approved tenders. 
•    Identify and source reliable suppliers, subcontractors, and vendors for materials, equipment, and services.
•    Conduct price benchmarking and market research to identify price trends and secure competitive rates.
•    Monitor, analyse, and report tendering activities including awarded contracts, final pricing, and cost savings.
•    Facilitate effective and timely communication with internal and external stakeholders, provide real-time coordination support and issue resolution related to procurement activities.
•    Perform ongoing review, enhancement, and implementation of tendering processes, including document fees, deposit requirements, bank guarantees, and payment terms. 
•    Ensure procurement and tender processes comply with all internal policies and procedures, and statutory regulations.
•    Maintain a complete and organized record of all tendering documents for audit purposes.

Summary

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Certifications

Education